Ensuring that your volunteers have all the correct disclosure checks in place is a priority for most organisations.
You can use the two vetting reports in Analytics to get an organisational view of vetting for users, so you can plan effectively for updates and communicate with the relevant users.
Individual volunteers with missing or invalid vetting are flagged in their records, as well as in the My Team listing view.
Vetting by user
To see which vetting your volunteers require and whether this vetting is in date, expiring or expired, view the report by user. Users who you haven't checked yet show in the No Data column.
By User report
The numbers within the By User report refer to volunteers with a role that requires vetting at the specified level.
📌 Note: The vetting report only shows those volunteers in roles that require vetting, if they are not in such a role then they will not be included even if they have clearance.
No Data
This refers to volunteers who haven't started the vetting process, haven't completed the vetting process or whose vetting outcome was Not Cleared.
In Date
Volunteers with completed and cleared vetting.
Expiring
Volunteers with completed and cleared vetting, which is due to reach the end of the validity period within the number of days you set in Vetting settings.
Expired
Volunteers whose vetting check at this level is no longer valid, as defined by you in Vetting settings.
View the list of volunteers
To display the list of volunteers with that status for the disclosure level, click the relevant number.
You can then export the details or use the View in My Team option to access all of the My Team functionality.
By Vetting report
For most organisations, the By Vetting report has limited use with the introduction of the By User report. If you set up any vetting relationships, this report doesn't take this into consideration.
Vetting only appears in the By Vetting report if the volunteer has a role that requires a vetting check to be carried out at any level. If they have vetting on their record but don't require any vetting, this isn't included in the By Vetting report.
No Data
The vetting process has started or the outcome was Not Cleared. Vetting that is in progress isn't included.
In Date
The vetting is completed and cleared.
Expiring
The vetting is completed and cleared but is due to reach the end of the validity period within the number of days you defined within Vetting settings.
Expired
The vetting is no longer valid, as defined by you within Vetting settings.
Viewing the list of volunteers
To display the list of volunteers with that status for the disclosure level, click the relevant number. You can then export the details or use the View in My Team option.
📌 Note: This list may include volunteers who have left the role that required the vetting. To view a list of volunteers at the different statuses for vetting, use the By User report.
Permissions
To see the Vetting report, you need to have the following permissions:
Reports view
Reports - users
Vetting - initiate
If you need access to the Vetting report but can't see it, please speak to your organisation's Assemble administrator.