The recruitment process for opportunities is set up when you add the role profile to Assemble. This means that all of the key processes and decisions have already been made.
As well as making sure that all applicants follow the same process with all of the right checks being carried out, it reduces work for managers.
All of the required emails are automatically sent out with the complete information included, although managers can see these and add personal messages too if they want.
📌 Note: Several emails include the sender's phone number. This is taken from your profile, so make sure that you never add a personal phone number to your Assemble profile.
View all applications from the dashboard
You can't clear applications created by supervisors, when the user has an email address, until the applicant has clicked the emailed link to complete their application.
If you have permission to manage applications, you have the application widget on your dashboard. The widget keeps you informed about how many applicants you have at each stage of the process and selecting any of them will redirect you to the application listing page with the selected filter applied.
This widget is affected by the Me, My team and All filters at the top of the Dashboard page.
You’ll also receive notifications when new applications are made against an opportunity you're managing and if an applicant has moved to the next stage of the process.
By default, the application listing page sorts applications by last updated and you only see applications for opportunities that you manage or supervise. To see all opportunities below you in the team structure, under Applications, click All.
You can also use the filters and the sorting option to refine your search.
Ideal time in stage
To help you prioritise applications, the coloured dot next to an applicant's name indicates when your organisation's ideal time limits for that recruitment stage have been reached or exceeded.
Reached: Yellow.
Exceeded: Red.
These help to show that an action may be required from the opportunity manager. For example, Maria is at the Checks stage so it could be that the references have been received last week and you need to read them to make a decision on them.
Organisations can set their own service level agreement (SLA) for each stage. The default SLA for each stage is:
Stage | Ideal (days) | Max (days) |
Application | 2 | 4 |
Selection | 7 | 14 |
Checks | 21 | 28 |
Clearance | 2 | 3 |
📌 Note: For referees without an email address, the SLA is flagged as soon as the application hits the check stage, as you need to take a phone reference.
Once an application reaches the SLA set to application's current stage, a yellow dot appears. The dot changes to red once the application reaches the max timeframe, and no action has been taken.
The application
All decisions about an applicant are made in the application screen.
You can see the role details at the top-right corner, including role manager and a link to the role profile.
The Overview provides you with a detailed progress map of the application. To skip to a step in the process so you don't have to scroll down, click the relevant box in the overview.
Different roles may have additional checks or processes to complete. Assemble guides you through each step, and if a step isn't required for the specific opportunity, it moves the applicant through automatically. For example, if no parental consent is required, Assemble automatically marks it as completed.
🤓 Tip: You can keep track of the application changes in the Application History section.
Further information on managing applications
See below our other guides on managing applications 👇